Once you have finished customising the toolbar, click on OK.If you have spotted any other great buttons that you want to add to the toolbar, then repeat the previous step.Click on Shrink One Page and then click on the Add button to add it your toolbar.Type an S on the keyboard and then scroll until you find the Shrink One Page option.

From the Choose commands from list, select All Commands.

Click on the arrow on the right end of the Quick Access Toolbar and select More Commands.

My answer is that the option is still available but Microsoft have hidden it! It is quick and easy to make the option easily accessible again by adding it to the Quick Access Toolbar. The option doesn’t seem to be available in Word 20.” (Use a setting of No Scaling if your output paper is the same as the paper size you used when you formatted your document.)I deliver a lot of Microsoft Office upgrade training and I have been asked this same question several times recently: “From the Print Preview, in older versions of Word, I used to be able to shrink the text in a document onto one page.

Use the Scale to Paper Size option (move the mouse pointer over it) to specify the paper on which your document will be printed.

Click this control and you'll see a series of options.

The bottom control on the screen is one that allows you to specify how many pages should be printed per sheet of paper.

Word displays the File tab of the ribbon with the printing controls visible. If you are using Word 2010, Word 2013, or Word 2016, then the printing process is different: In Microsoft Word 20, go to 'Print,' 'Print Preview' and then 'Shrink to Fit ' under the 'Preview' option.

Specify any other printing options, as desired. 'Shrink to Fit' changes the font size and margins to make the document fit on one page.

(Use a setting of No Scaling if your output paper is the same as the paper size you used when you formatted your document.)

Use the Scale to Paper Size drop-down list (lower-right corner) to specify the paper on which your document will be printed.

To take advantage of this feature, follow these steps if you are using Word 2007: This is very similar to a reduction setting on a copier. This means you can format something for legal size, but instruct Word to scale the output so it will fit on letter size.

What do you do if you can't get any legal paper right away? You could reformat the document for letter-size paper, but that may not be the best solution.įortunately, Word includes a feature that allows you to independently specify a target paper size and an output paper size. You decide to print the document, and discover you are out of legal paper. It is 35 pages long, and designed to be printed on legal-size paper.

You have been working on your document for hours.

How do i shrink to fit in word 2007